Rostering
- Jobs with rostered shifts, open-shift posting and Smart Fill
- Skills and tickets with review dates, so only qualified people are rostered
- Teams and accounting groups for branches and cost centres
Karmly Workforce
The operating system for labour hire.
Shift allocation, timesheets, payroll, billing and margin reporting in one platform. Built for agencies placing blue-collar workers on hourly jobs, from 50 to several thousand a week.
Why it’s different
One record, from roster to invoice.
Most agencies arrive from a workforce system bolted to a separate payroll and an accounting package, or from spreadsheets. Workforce replaces the joins.
- 01
Margin before the invoice
Pay and bill are calculated together from the same shift, so you know the margin before the invoice is raised, not after.
- 02
Rules, not rate cards
Awards and site rules are configured once as rules, not as one rate card per client per grade.
- 03
Priced like an on-cost
Fees are a percentage of payroll, loaded into the bill rate like any other on-cost. No per-seat licences.
- 04
Approval without a login
Clients approve time by email, straight from their phone.
- 05
Payroll compliance built in
Holidays Act leave in weeks, otherwise-working-day logic and payday filing to IRD, all native.
Built for
The industries that keep labour hire moving.
Construction and civil
Manufacturing
Warehousing and logistics
Primary industries
Features
Everything a labour hire firm runs on.
Time
- Timesheets and photo clock-in from the Workspace app
- Client approval by email, or in the app for clients who edit hours
- Approved time locked, with a full audit trail on every change
- Scheduled reminders for empty or pending timesheets
Pay
- As many weekly, fortnightly, four-weekly and monthly pay cycles as you need
- Rate tables, pay grades and effective-dated pay rises
- Rulesets that resolve overtime, penalties and allowances so each hour is paid once
- Public holidays, Holidays Act leave, deductions, final pays and payday filing
Billing
- Bill rates set directly or as a margin on pay, with separate overtime rules
- A billing review of every outstanding item before invoices are drafted
- Invoice templates per client, with timesheets and approval logs attached
- e-invoicing, credit notes, split billing and multiple entities
Margin and reporting
- Forecast versus actual margin per job, with alerts and thresholds
- Table and chart reports pinned to dashboards, exported to CSV
- Direct Power BI or Tableau access through Microsoft Fabric
Compliance and HR
- Onboarding workflows whose approved forms update the employee record
- Field-level audit log of who changed what, and when
- Role-based permissions, with 2FA or single sign-on through Google or Xero
- Records kept for at least seven years
Karmly MCP server
Ask your operation a question.
Connect Karmly to Claude and ask about your business in plain English. The Karmly MCP server answers from your live Workforce data, so the numbers are always current.
Read-only
Your assistant can look, not change. Rosters, pays and invoices stay exactly as your team left them.
Private by design
Personal details are never shared: no contact details, bank accounts, tax numbers or pay rates.
Everything that matters
Profitability, hours, payroll, billing, cash flow, leave balances, expenses and placements.
- Which clients made the most money last quarter?
- What’s our leave liability right now?
- How many hours did each team work last week?
- When will this month’s invoices be paid?
- Who are our top consultants by placement margin?
Enterprise grade, from day one.
- 5,000+
- Businesses paid through FlexiTime Group’s online payroll
- 99.9%
- Uptime
- < 1 hour
- Recovery time, with under five minutes of data at risk
- Azure
- Hosted on Microsoft Azure Australia East, Business Critical tier
- ASVS L2
- Security assessed to the OWASP Application Security Verification Standard, Level 2
- 7 years
- Minimum record retention
- 2FA and SSO
- Two-factor sign-in, or single sign-on with Google or Xero
Connected
Works with the tools you already use.
- 01
JobAdder and TrackerRMS
Placements and candidate details flow from your recruitment system into Karmly.
- 02
Xero
Invoices and contacts sync to your accounts.
- 03
Public API
OAuth access to employee, time, leave, cost and revenue data, documented at developer.karmly.com.
- 04
Australia
Award-based rulesets, Single Touch Payroll, SuperStream and Payday Super are on the way.
Ready to bring clarity to the chaos?
Fill roles faster, pay people right and stay in control, however complex the job.